Tenders

ADVERTISED BIDS:2021/22 FINANCIAL YEAR

MINISTRY OF AGRICULTURE

PROCUREMENT REF. No. 019/NCB/AIP/SD/2021/22

DATE OF ISSUE OF BIDDING DOCUMENT: 24th May 2021

The Government of Malawi (GoM) acting through Ministry of Agriculture has budgeted resources for procurement certified cereal seeds under Affordable Inputs Programme (AIP). The Ministry intends to apply part of the funds for payment of contracts for supply and retailing of certified cereal.
Ministry of Agriculture, now invites bids from eligible companies that are registered with Seed Services Unit (SSU) as seed producers, to supply and retail seed to AIP beneficiaries in all selling points, in all districts of Malawi, in the following estimated quantities.

Item No	Item description	Variety	Estimated Quantity (MT)	Packaging	Retailing, delivery and distribution hubs	Retailing period
1	Certified improved Maize Seed	All Hybrid and OPV Maize varieties,	17,500 MT	5 Kg pack of Hybrid Maize or pack of OPV Maize Seed	All retailing areas in all Extension Planning Areas (EPAs) across the country	August to November 2021
2	Certified improved Sorghum Seed	All Sorghum varieties	100 MT	7 Kg pack of Sorghum	All retailing areas in all Extension Planning Areas (EPAs) across the country	August to October 2021
3	Certified improved Rice seed	All Rice varieties	50 MT	7 Kg pack of Rice	All retailing areas in all Extension Planning Areas (EPAs) across the country	August to November 2021

National Competitive Bidding (NCB) will be conducted in accordance with the National Procurement Laws.
Supplier shall undertake to retail cereal seed to smallholder farmers using electronic system developed by Procuring and Disposing Entity.
Bidder shall demonstrate willingness and have ability to pack the seed in required quantity, transport and store the seed in all retailing areas in all EPAs across the country.

A complete set of Bidding Documents is to be sold to interested bidders at non-refundable fee of Five thousand kwacha (MK5, 000.00) cash.

Completed bids, accompanied by a Bid Securing Declaration must be deposited in the Tender Box, placed at Procurement and Disposal Unit, Capital Hill, Ministry of Agriculture, First Floor, Room 76, at or before 22^nd June 2021, 14:00 hours (2 pm), and addressed to:

The Chairperson,

Internal Procurement and Disposal Committee

Ministry of Agriculture,

P O Box 30134,

Capital Hill, Lilongwe 3

Late bids shall be rejected

Bids shall remain valid for 120 days after the deadline for bid submission.
There will be mandatory pre-bid meeting with all prospective bidders on 8^th June 2021, which will be held at Ministry of Agriculture conference room at 2:00 pm

10 . Interested eligible bidders may obtain further information from and inspect the bidding

document, Monday to Friday 7:30 am to 4:30 pm, except public holidays and lunch hour, at

the office of:

Procurement and Disposal Unit

Ministry of Agriculture,

P.O. Box 30134,

Lilongwe 3, (First Floor, Room 76)

Phone: +265 01 789033/01 789 046/01 789 031

Email: pdu.agriculture@agriculture.gov.mw

Bids will be opened in the presence of bidders or bidders’ representatives who may

choose to attend the opening on 22^nd June 2021, at 2:00 pm at Ministry of

Agriculture Headquarters, Capital Hill, 1^st Floor, Conference Room.